satya's Issues
Budget rhythms
- Attrition -
- Confirmed Attritions -
- Capture it from Workday first Monday of every month, and share in #india-budget.
- Alternately, M2 can proactively post any confirmed attrition in the #india-budget channel as soon as they see a confirmed attrition.
- Potential Attrition -
- Admin to follow up with M2s, first Monday of every month, to get details.
- Alternately, M2s can proactively update the tracker (google sheet) as and when they sense a potential attrition and update Admin through slack.
- Morale Spent -
- First Monday of every month, Admin to send reminder to M2s for spent and remaining Morale Budget through email
- Budget review
- First Wednesday Admin meeting of every month to have Budget Review as the agenda with limited audience (Sanjay, Business Manager & Vijaya)
- Budget review would include morale spent and point no. 3 below (Upcoming POs and Invoices)
- Meeting minutes to be recorded and followed up by Vijaya/Business Manager
- Vendor PO and invoices
- Tracker is created to have PO and invoice details - Invoice number column to be added to the tracker for better readability
- Keep the tracker updated with the new invoices (majority of them get raised by 10th of every month)
- Send a slack message to Sanjay in Admin Channel, every second Friday of the month for him to check the tracker and approve invoices.
Close the Asset Reconciliation
- Work with Vijaya & Sirisha to understand the data mismatch
- Update the sheet and share with Subhani and Team with latest numbers
- Run the Wednesday meeting, and get this to closure with clear numbers
Message options on holiday gift
Find out if Epics from different repos can be pulled into one board, and the linking is hasslefree
Proposal for bringing visibility to supportability work and time spent on bugs
All teams are creating monthly epics to track supportability work which includes DTS, bugs, DRI as well.
Create an Epic and Feature Template
Update YAML file to pull Epics in progress per M2
Alias, team and channel for GitHub India
- Explore how to create and add members to teams
~~ - [ ] Create templates for adding/deleting members ~~ - Identify what teams to be created - Revisit the slack channels, make it consistent and review the list with Sanjay
- Create the finalised list and add members accordingly
12/7
Decide on open questions and close this week
Review the final list of assets shared by Finance
Asset Reconciliation -
- Email with Achievements & Highlights and whats saved
- Celebratory meeting
links to board in GitHub India page
https://github.com/github/GitHubIndia
Added Epic, Feature and Dashboard links.
Need to add team details, repo, slack.
Team post on HWW - where we are and whats the progress made
Understand the product
- Go through OKR to understand the product and its roadmap
- Go though the recent Mini Summit demos and documentation
- Go through the Friday notes for the last couple of weeks
Business Manager - Roles & Responisibilities
Created doc - https://docs.google.com/document/d/1hMUmIhOrSuhIlOtj39hwhOJDuybHyY_wE_MynE7Bums/edit#
describing the current responsibilities
test issue - to check if we can drag items to the board from repo
MS IDC Rhythm - Catch up with Preeti
Meeting Sanjay & M2s to clean up ADO board
How we work - Epic Board proposal - Write Up
Status is pulled from label - Talk to CE-Extensibility team and Tooling team to check for one of the below options:
- Can the action pull status from /status template?
- If 1 is not possible, Can /status also add status label (color) to the issue?
Covid Support Channel - Think through and come up with a plan
- Create a slack channel
- Set the context in description
- Added GH India All
- Share the story
ACE - Communication Channel
Work on review comments on ACE document - Communication channel
All Hands Nov 2020 - Follow up with content owners and meeting invite to be sent
Review the final list of assets before sharing with Subhani
- The final list should match the old list of assets
- Share with Subhani by 12 noon Friday
Admin - Work with Vijaya for Office boy PO
- Get the issue loop closed with Chihiro
- Get the updated PO from Usha Te
Vijaya is working on Change Order revisions. Positive to get this closed this week
10/21:
PO currently with Procurement (last stage of approval). Change Order has also been submitted for review and signatures
Create a team post for format of Daily Scrum and best practices
Manifesto for HWW
Raised PR - https://github.com/github/GitHubIndia/pull/225
Remote work policy
Asset Reconciliation - Get an agreement from Subhani on the next steps
Understand the tool - Projects, Repos, permissions, GH actions
- Find if repos can be linked
- Create Epic board as per the tooling guidelines
- Find a way to automatically pull issues from feature boards in different repos to a consolidated feature board
Universe deliverables: [Dec 8th - 10th]
- Who's presenting what
- What is expected to be delivered by, and whats the current state
Posted in epd-planning channel to add universe label to the expected Universe deliverables
Next week calendar for mini summit:
- Agenda
- Meeting invites to be rolled out
- Reviewing the artifacts to be presented
Rent of the office space to be shared between Sanjay & Gopi - Follow up with Hanne
Email sent to Hanne, Matt and Anita, looping in Smita.
Conclusion - Sanjay to talk to Smita to understand better and get this to closure
Future of Admin
- Roles and Responsibilities
- Assessment of current admins
https://docs.google.com/document/d/1sLWIvOPfk_9H13_FYOf79HdrkMebakPjJ57RXgQlwkU/edit
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