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Do you have any suggested talking points for me for VanBUG this Thursday?

@sjackman I started the application for the AWS cloud credits
The deadline is June 30, by then we might have a better idea of what we need.
Here are 3 key things we need to apply (Would you mind helping with this section? We can chat more about it during our meeting in May and I will send you a friendly reminder in mid-April. If you are too busy we could ask someone else to help us):

1. “Please use the simple monthly calculator to estimate your monthly AWS bill based on various AWS services to be used, then multiply by the expected duration of your project. If your project involves interruption-tolerant jobs, we strongly encourage you to plan for the use of Spot Instances and alter your budget accordingly. Please see our FAQ for more information”
   “Save and Share URL from Simple Calculator*”
2. Proposed AWS solution (including specific AWS tools, timeline, key milestones).
3. AWS Credits Desired for Entire Project in USD (one year maximum)*

Another item we might need to discuss is this section:

• Any potential future use of AWS beyond grant duration by individual research group or broader community.

Thanks!

@Brittdrog @cloucks @santina Justin had a family emergency and won't be able to participate :(

Based on the Etherpad, we still need to schedule a meeting for mid-September. Since we've held the past few meetings on Wednesday evenings, we can try skipping the Doodle poll and see if most of us can make it this Wednesday at 6:00 pm. Now trying for Wednesday, September 21st at 6:00 pm.

Comment below with your availability.

@ttimbers: I'll let you take care of archiving the current contents of the Etherpad to the repository.

Details (Tentative)

• Date: September 21st, 2016
• Time: 5:30 pm
• Location: Genome Sciences Centre

Agenda

Hackseq Meeting Etherpad

• GATK hackseq/hackseq_projects_2016#7
• MOODS hackseq/hackseq_projects_2016#6

@ababaian Would you mind adding the logo of Tourism Vancouver in the Megabase section? Thanks!

We are having some questions relating to how close the hackseq and ASHG Meeting venues are to each other (for accommodation purposes). So I have made a map showing where the venues are in relation to one another (with links to accommodation options). Please let me know if anyone else has any good suggestions for accommodation.

Hi, Artem. I few minor web site fixes for you. Thanks for the excellent work on the web site!

http://www.hackseq.com/
The requested social account cannot be found.

http://www.hackseq.com/apply
(May 14,15th) should be Oct 15-17

http://www.hackseq.com/contact
@hack_seq should be @hackseq

I'm creating this issue to compile any resources we find on organizing hackathons. So far, we have the following websites:

• https://hackathon.guide/
• http://guide.mlh.io/

Both have lists of tasks to be done X days/months before the event. I'll try to go through them within the next week and open issues for each task we need to worry about and organize them into milestones (e.g. a " 2 months before" milestone).

We should put in place a code of conduct for our event. If you're wondering why, you should read this blog post by Ashe Dryden. That blog post links to a few Code of Conducts that we can use. Someone also posted another one in the Etherpad for our meeting on 2016-04-22. This isn't urgent, but I wanted to bring it up while I'm thinking about it.

@ababaian Would you mind adding the ASHG logo in the Partners Section and linking it to: http://www.ashg.org/2016meeting/? Also in the front page below the dates, would you mind adding: "A satellite event of the ASHG meeting". Thanks!

@hackseq/steering_committee this is a reminder that we are scheduled to have our next in person meeting this upcoming week, on 2016-05-17 at Stateside Craft on Commercial Drive. See the map for location.

Hopefully this place is a bit quieter than St. Augustines was. I have a reservation for us under Tiffany, and I checked that no events are going on at the time we are there. At this meeting we can discuss the location/frequency/etc of future meetings.

The agenda for this meeting has been drafted on this etherpad: http://pad.software-carpentry.org/hackseq. After the meeting, the agenda and the notes will be archived here: https://github.com/hackseq/October_2016/blob/master/meeting_notes/2016-05-17.md.

See you all there!

@hackseq/steering_committee - do we still have an in person Steering Committee meeting scheduled for this evening (Aug 3rd) @6pm at the Genome Sciences Centre?

@adrisua you noted on the agenda that Ben would be joining us? I am guessing that is remotely? Please let him know that we will be meeting at a pub, and as a large group so he may have trouble hearing things, but he is welcome to watch our planning etherpad (http://pad.software-carpentry.org/hackseq) and comment on it.

Hi @DCGenomics,
Do you have a list of project titles and maybe the description of them from previous hackathons you were involved in? We would like to see what a successful project look like and provide some examples to our potential team leaders. Thanks!

@hackseq/steering_committee Some people have asked me about ways to contribute and we discussed some of the options during our last meeting. I created a form so we can direct people to it and post it on the website form Please edit it or make comments here. Thanks!

Hi team,

Taken from the Hackathon Guide book, we might want to consider having a parallel track with training workshops or talks to make our event even more attractive to participants.

I know for some people, the word "hackathon" has a bad rap because of some unhealthy practices (allnigters, caffeine, alcohol) in some hackathons and a negative connotation with too much competition or unfriendly to those new to programming. If you've seen the twitter thread on the picture posted by @ttimbers and the responses on that thread, you'll understand. If not, just read the hackathon guidebook, it's great.

If we could include interesting workshops and talks, we can get more people to come to the event for the sake of learning. We then have a chance to show them that hackathons aren't that unapproachable, and this will benefit us greatly when we organize HackSeq next year. And who knows, maybe those who initially only want to attend the workshops would become interested in working on the projects during that weekend.

This could help us set ourselves apart from other hackathons that only have the "hacking" part as a single track. Working for 3 days straight can be quite boring, so if we have programs running on the side that people can attend from time to time, they'll definitely think of the whole experience as a much more fruitful one than sitting in front of a computer all weekend.

Pro's:

• Getting more traffic from those who want to learn, get more participants
• Possibly getting more sponsorship if you give sponsors a chance to talk. For example, I'd love to hear what 10XGenomics have to offer. You can then give people a chance to network as well.
• You can take break from coding and listen to fun talks!
• Giving people a chance to give a talk

Con:

• More work for us to have to find speakers and rooms for this, as well as more complicated schedule. However, we don't even need to already finalize the schedule for the talk before the end of the sign-up date (June 30). We can constantly update it until the day of the event.

@hackseq/steering_committee
Since time is limiting and registering a non-profit society requires a fairly amount of work, we will be receiving the funds through SCWIST. They will assist us with bookkeeping (but won’t be able to provide tax receipts because funds are for a specific cause).
@ttimbers Would you mind sending a reminder to everyone about the meeting the week before? I started an agenda here: October_2016/meeting_notes/Agenda_May.md
Thanks!

There's a project at the BCGSC to build a Docker image containing all the bioinformatics software in Homebrew/science named ORCA, and I think it could be useful for HackSeq. There's a demo server at the GSC running this image, and we can make use of it for low-to-medium-resource jobs for HackSeq. If you would like an account on this machine to test it out, send me a private message (e-mail or Twitter @sjackman).

@hackseq/steering_committee this is a reminder that we are having a remote meeting tomorrow on Google hangouts. Here's the deets:

Date: 2016-06-07
Time: 9:00 - 10:00 am PST
etherpad agenda: http://pad.software-carpentry.org/hackseq
Google Hangout link: https://hangouts.google.com/call/fychc5zmkjd6rlbjvfaa37kqyme

@ababaian would you mind editing the logo from affymetrix? Thanks!

Some of you might have noticed, but just for the record, it's kind of funny.

Our project numbers and issue numbers are the complete opposite. I.e. Project 10 is Issue 1, Project 9 is Issue 2, etc. See here: https://github.com/hackseq/hackseq_projects_2016/issues)

I have used the title (project numbers) when we were getting participants preference on the project in the participant form :

But I just noticed that on website and our README, we're using the issue number to label the projects.
http://www.hackseq.com/projects/

So I added a button on our homepage to take people directly to the list of projects issues.

I'll work on renumbering the projects on the website to avoid possible confusion. :)

I noticed that @sjackman already fixed the numbering in the README for that project repo. Thanks!

Please upload a photo of yourself for your icon (at least 1000x1000) and write down how you want your affiliation written.

see: ~/website/steeringCommittee_photos/readme

• Artem Babaian. Webmaster
• Britt Drogemoller. Team Leaders liason
• Bruno Grande. Logistics
• Shaun Jackman. Computing/Team Forming
• Amy Lee. Public relations/Communications
• Santina Lin. Participants liason
• Catrina Loucks. Team Leaders liason
• Adriana Suarez-Gonzalez. President/Founder
• Tiffany Timbers. Public relations/Secretary
• Galen Wright. Public relations

@hackseq/steering_committee
Monday, March 21st, 5:30 pm
Skype: adrizua

Should we remove the sign me up link from the website until we have the forms? It takes you to some buttons (team leaders, collaborate, etc), but they don't go anywhere. Thoughts?

@hackseq/steering_committee this is a reminder that we have another in person Steering Committee meeting coming up on July 20th @6pm at the Genome Sciences Centre.

I have started to draft an agenda for that meeting here: http://pad.software-carpentry.org/hackseq. The meeting notes from the last meeting have been archived here: https://github.com/hackseq/October_2016/blob/master/meeting_notes/2016-06-23.md.

Apologies that I will have to miss the in person meeting again (I will on a plane that evening...). Could you all kindly take notes on the etherpad in my stead?

I'll be putting together a resource page for participants. The idea that before/during/after if there are any resources which participants need (info sheets, maps etc...) then they can refer to a single place and find all of them. I'll leave this up as ongoing development.

• Code of Conduct from the other issue (once decided)

@brunogrande Would you mind checking if we are eligible for grants from the Genetics Society of America (due July 10th http://www.genetics-gsa.org/conferences/traineesymposia.shtml)? Also, you mentioned that IDT might be a good source for funding. Would you mind looking into that option?

@brunogrande We could also start looking into potential food sponsors. I will check with chiplote. Would you mind exploring options with others (eg redbull - monster, clif, terra chips, chipotle, chocolates...). Thanks!

@ababaian would you mind adding Genome BC's logo to the website under the Kilobase category? Thanks!

Would we like to consider offering child care if there's interest?

@hackseq/steering_committee, I know we have a meeting planned for mid-May. Do we want to meet earlier then that for an hour or so to discuss recruitment, promotion and planning for hackseq? Might re-focus us on our next actions, especially for finding Team Leaders.

@adrisua and I just finished a teleconference call with some folks at ASHG and their communications team would be willing to retweet us. They would prefer to retweet something that mentions the ASHG Travel Awards.

@minisciencegirl, could you draft and tweet something that promotes Hackseq and the ASHG Travel Awards within 140 characters? Post the link of the tweet here once it's online. If ASHG don't retweet it within a few days, we can send them the link via email.

@ababaian: I noticed that the 10X Genomics image on our Partners webpage linked to Ecoscope instead of 10X Genomics. Could you fix this? Thanks!

@ababaian when I tried clicking on the twitter handle link on the website I got "Sorry, that page doesn't exist". On the website the twitter handle says "@hackseq" but the link is https://twitter.com/hack_seq, so I think its looking for an account called "@hack_seq" which doesn't exist.

@ttimbers It's a low priority but could you please set the hackseq logo on github to hackseq logo square

@santina and/or @brunogrande Would you be able to join the upcoming phone call meeting with the ASHG? We will be discussing the allocation of the travel grants and logistics. June 30th (8:00am)

Should we remove the sign me up link from the website until we have the forms? It takes you to some buttons (team leaders, collaborate, etc), but they don't go anywhere. Thoughts?

@GalenWright Would you like to be in charge of the hackseq gmail account?

1. Keep track of upcoming emails
2. Answer or direct emails to the corresponding person
3. track google forms, etc.
   It would be fantastic if you could help us with that :)
   If yes, we need to let everyone know.
   Thanks!

@hackseq/steering_committee this is a reminder that there is a hackseq planning meeting tonight at 6:00pm at the Genome Sciences Centre (570 W 7th Ave, 1st floor board room). Call Shaun at 778-235-0342 to be let in.

A meeting agenda has been drafted and exists here: http://pad.software-carpentry.org/hackseq. Please feel free to add anything you would like to discuss that is not currently on the agenda.

Lastly, I apologize, but I am not feeling well and thus cannot attend the meeting. Could someone else please kindly act as secretary in my stead for this meeting?

@ababaian you have been done an amazing job!
Could we take the website offline for now? We could start adding partners and add more information.

@ababaian The website looks great! I like the new format for the icons of sponsors and partners. Would it be possible to organize the sponsors in the following sections: Gigabase: ECOSCOPE; Megabase: ASHG (this one could be removed from the community partners section)?

@ababaian Thanks for uploading our sponsors and partners! We are having 4 Sponsorship tiers:
MegaBase ($6000), KiloBase ($4000), BasePair ($2000), Nucleotide (<$2000), which will be reflected in the size of the logos. I will save each logo using the first letter of the corresponding tier so you can organize them.
Most logos have a white background and although some organizations are picky about that, it would good to have them in the website color if we can (look who the nwHacks did it https://2016.nwhacks.io/). Would that be doable?
Thanks!

@hackseq/steering_committee

Can we please use the standard ISO 8601 YYYY-MM-DD date format in our GitHub issues, communications and spreadsheets? Pretty please?

https://xkcd.com/1179/

I think we can all agree that we should aim for diversity among our team leaders and participants. When I was reading the private thread on encouraging women to participate, this one tweet came to mind. The gist of it is that the name we give the event might have a strong influence on who it attracts. In their admittedly small experience, the term "hackathon" mostly attracted male computer scientists.

I speculate that this has to do with the connotation that "hackathon" carries. @santina alluded to this in Issue #23. Briefly, it usually evokes a very competitive environment meant for computer nerds that often involves all-nighters, pizza and beer. @ttimbers brought up this potential issue on Twitter and some people corroborated the negative connotation associated with the word "hackathon" (see 1 and 2).

Obviously, this doesn't describe what we're trying to organize. We want to be inclusive and fun, not exclusionary and stressful. We want people to explore new ideas without the pressure of having to deliver on it. We want to encourage creativity, not stifle it. So, I'm afraid we might be shooting ourselves in the foot by describing ourselves as a Genomics Hackathon and giving off an image that doesn't represent what we aim to be.

Now, if we were to move away from calling ourselves a Genomics Hackathon, then what do we call ourselves? @ttimbers suggested Unconference. My only fear with this term is that people are unfamiliar with what it means, which might be a good thing and incite curiosity. A synonym for hackathon which might not have as much negative connotation is a Code Festival, which drops the marathon reference and makes it sound more fun, but that's open to debate. It also might still preferentially attract more technical people.

Another awkward issue is the name Hackseq. We've kinda already went all in with that name. I don't know if it's worth dropping the Hackseq name. Maybe using it with a friendlier description might be enough to attract more people, e.g. Hackseq Unconference or Hackseq Code Festival. I'm curious to hear your thoughts on the matter. If the consensus is to drop the hackathon descriptor, then we can perhaps do a vote. Other name suggestions are welcome!

@sjackman @cloucks @Brittdrog
This issue has a new home
https://github.com/ttimbers/October_2016_private/issues/4
Draft for the team leader application:
https://docs.google.com/forms/d/10n52V3flb7Z9z-ulBqAHS8tWVG2ov4b13BQLWYs4tRc/edit?usp=sharing
@DCGenomics please feel free to give us your feedback
cc: @ababaian @ttimbers @brunogrande @GalenWright @minisciencegirl @santina

@ttimbers @minisciencegirl Since we will be discussing the possibilities to create a new group (or association/co-op...) during our next meeting, I think it is important to invite Will and others from VanBUG. Are there other groups we should include in the conversation? @ababaian

For reference:
https://docs.google.com/forms/d/19dXK7tkGZ6hoyZLZxbnyqLsTNVZDKUQGBxrz1dmYpHg/viewform

Application for Participation in Advanced Genomics Hackathon (Boston)

• What is the primary research question you work on?
• Do you have a working knowledge of shell scripting?
• Do you use any other programming languages?
• Please tell us in 3-4 sentences why you want to participate.
• What is your name?
• Have you ever done any genomic analysis on a command line? (or many analyses in a framework such as Galaxy)
• Are you interested in working on a similar problem during this workshop?
• Here are Some Approximate Project Titles (which are expected to evolve); which are you interested in working on? Please check all that apply; note that "*" indicates the project is open to anyone with some coding skills, regardless of genomics experience, particularly librarians and front-end developers.
• What is your email address?
• What is your approximate geographic location?

Please change "Oct 15-17th 2016" to "Sat–Mon Oct 15–17, 2016"
at http://www.hackseq.com/

I noticed that the Hackseq Twitter account tweeted (now deleted; see screenshot below) the link to the participation form. However, the form isn't even ready yet; it still uses placeholder text for the project titles. I think we're still waiting on having the project descriptions posted in a public repository so the form can link to them. @ttimbers, what's the latest on this?

Going forward, let's ensure proper communication happens prior to these decisions. In this case, we should have confirmed with @santina that the participant form was ready. It sucks to have to delete a tweet that has been retweeted.

As an aside, Sunday evening might not be the best time to get traction with a tweet. This worked to our advantage this time, because no one submitted an application.