Meeting with Stakeholders

Stakeholder: ENCIK AMRAN BIN MD YUSOF (Owner of Deen Corner)/ PUAN NOOR AZIRA BINTI JAMAL (Assistant of Deen Corner)

Venue : Arked Angkasa
Date : 3 May 2023
Time : 11 am

Outcome:
-Problems

1-Increased demand for contactless food ordering and delivery: With social distancing measures in place, students may be hesitant to dine in at the university's dining facilities.

-Solution

1-Online ordering and pickup: The food ordering system could allow students to place their orders online and specify a pickup time, which would help to spread out the customer traffic and minimize the number of people waiting in line at the dining facilities.

2-Time slot reservations: The system could also allow students to reserve a specific time slot for their meals, which would further help to regulate customer traffic and ensure that the dining facilities are not overcrowded at any given time.

1. Use Case Diagram - done (still need final check)

Case 1:

Case 2:

2. Activity Diagram - done (still need final check)

3. Sequence Diagram - done (still need final check)

UML diagrams: [View our UML diagrams]

(https://github.com/drshahizan/software-engineering/blob/main/project/drawio/stakeholder/UML.drawio)

We have done an online meeting on Google Meet to create a proposal together and had a discussion about our future progress.

• View our proposal

Lecturer: Dr Noorfa Haszlinna binti Mustaffa

Planning SRS Document

Date : 10 May 2023

1. Introduction: Provide an overview of the project, its purpose, and the intended audience for the SRS document.
2. Product Overview: Describe the high-level features and functions of the software product or system being developed.
3. Product Perspective: Explain how the software product fits into the overall system or environment, including interfaces with external systems or components
4. User Requirements: Clearly define the needs and expectations of the users, describing the system's intended functionality from their perspective.
5. System Requirements: Outline the technical requirements and constraints that the system must adhere to, such as hardware, software, performance, and security requirements.
6. Functional Requirements: Specify the detailed functionalities and behaviors of the system, including use cases, scenarios, and user interactions.
7. Non-functional Requirements: Document the quality attributes or characteristics of the system, such as reliability, scalability, usability, performance, and security.
8. External Interface Requirements: Define the interfaces and interactions between the system and external entities, such as other systems, hardware devices, or users.
9. Design Constraints: Identify any specific design limitations or constraints that the development team must consider during the system's implementation.
10. Assumptions and Dependencies: List any assumptions made during the requirements gathering process and dependencies on other systems or components
11. Data Requirements: Describe the data inputs, outputs, storage, and processing requirements of the system, including data formats and structures
12. User Documentation: Specify the documentation requirements for end-users, such as user manuals, help files, or training materials.
13. System Models: Include relevant system models, such as diagrams, flowcharts, or prototypes, to aid in understanding the system's structure and behavior.
14. Testing Requirements: Define the testing approach, strategies, and criteria for verifying and validating the system against its requirements.
15. Project Timeline and Deliverables: Outline the project schedule, milestones, and expected deliverables related to the requirements phase.

Progression SRS Document

Date : 12 May 2023

This is a glimpse of our progression about SRS

This is our SRS document link do not hesitate to review it : https://docs.google.com/document/d/14Op3OWK0iBtBDUwBAI8gOes2rO57twQe

Collect data from interviews and analyze

Deciding who's is our stakeholder for our system that called Student Feedback System in Faculty of Computing, University Technology Malaysia.

Parcel Deliver, Johnny

We have interviewed Mr Hamdan Bin Abd Ghani as our stakeholder on 20/04/2023.
He is Hostel Administration stakeholder and position as Senior Assistant Administrative Officer in KTDI.

Below is our meeting details via Google Meet online with Mr Hamdan:

Attached are the information we got from Mr Hamdan about the current accommodation system in KTDI:

We have done a discussion with one of the KTDI fellow, Ts. Dr. Hadafi Fitri Bin Mohd Latip to understand the current manual KTDI merits system and overview quota active application form specifically for hostel application.

Photo with Ts. Dr. Hadafi Fitri Bin Mohd Latip:

Creating UML Diagram

Date : 11 May 2023
Task :

1. Create UseCase diagram
2. Create Class diagram
3. Create Sequence diagram

UseCase Diagram

Class Diagram

Sequence Diagram

After make some discussion with our group members, we are agree to have seven stakeholders to make the Food Ordering System at Arked Angkasa, UTM. Each stakeholders have their own role and responsibility. Here is the list of our stakeholders:

1. PUAN MUNIRAH ABU BAKAR as Owner of "Sdap Kithchen"
2. MOHD. 'ALA BIN MOHD ANUAR as Assistant of "Sdap Kithen"
3. ENCIK AMRAN BIN MD YUSOF as Owner of "Deen Corner"
4. NOOR AZIRA BINTI JAMALI as Assistant of "Deen Corner"
5. MUHAMMAD HARITH BIN MOHD KAMAL (CIVIL ENGINEERING)
6. MUHAMMAD WAFFI QAYYUM BIN DIN (SOFTWARE ENGINEERING)
7. MUHAMMAD FAIZUN NAI'M BIN MD.FAUZAN (CIVIL ENGINEERING)

Create a complete proposal after having a detail discussion with members and stakeholder.
We are going to include our system's background, scope, system architecture and etc in our proposal.

UTM CDex Staff: Professor Madya Dr. Mohd Nihra Haruzuan bin Mohamad Said

Date: 3 May 2023

Task: Proposal

We have done our proposal that consisted of 12 elements which are executive summary, background, objectives, scope, software process model, budget, system architecture, risks assessment, resources, technical specifications, timeline and deliverables and conclusion.
Here is the link View Proposal Submission

We have prepared our proposal in Google Docs for allowing Mr Hamdan Bin Abd Ghani (Senior Assistant Administrative Officer) to overview our latest proposed solution of our accommodation system.

Google docx:

• View our proposal docx

We have interviewed Hayden Huan Kee Jiun and Oh Kai Xuan as a KTDI resident for one of our project stakeholder (student) by giving the feedbacks for the current KTDI accommodation system and providing the ideas for the upgraded accommodation system.

We have done a second meeting with KTDI Assistant Administrative Officer (Mr Hamdan Bin Abd Ghani) as our KTDI Administration stakeholder to update the overview of the proposed KTDI room application and allocation system.

Meeting outcome:

• Room allocation:
  

We have done a System Requirements Specification (SRS) document to provide our client, Kolej Tun Dr Ismail (KTDI) a clear view of user and system requirements.

• View our SRS docx

with management of One Stop Parcel Centre

Discussion about project and progression.

Date : 1 May 2023
Time : 9.00 pm - 10.00 pm
Attendance :

• Muhammad Ariff Danish Bin Hashnan
• Muhammad Iman Firdaus Bin Baharuddin
• Muhammad Safwan Bin Mohd Azmi
• Muhammad Danial Hakim Bin Syahrulnizam
• Che Marhumi Bin Che Ab Rahim

Objective

1. Planning on who will be the Stakeholders.
2. Assign each member scope of project.

Outcome

1. List of Stakeholders.
2. List of Job that need to be done by each member and their role.
3. Estimated date for each task.

Make an interview with our fourth stakeholder, Encik. Masnawi Bin Miskam

Time & Date : 4.15 p.m. (15 May 2023)
Venue : Online Platform via Google Meet

Meet stakeholder and ask for his/her opinion related to our system.

Stakeholders identified
Student 1 : Nicole Lim Tze Yee
Student 2 : Wong Jun Ji
Student 3 : Tiew Chuan Shen

Make an interview with our fourth stakeholder, Encik Masnawi Bin Miskam

Time & Date : 4:15 a.m. (15 May 2023)
Venue : Online Platform via Google Meet

Problem 1: Lack of Student Details for Administrators

• Administrators in the academic consultation system do not have access to sufficient information about students.
• There is a lack of detailed student profiles, including relevant personal information and health-related details.

Solution:

1. Comprehensive Student Profile:

• Develop a comprehensive student profile feature within the academic consultation system.
• Allow administrators to access and update detailed information about students, including personal information, academic records, health conditions, emergency contacts, and other relevant data.

Dividing task for each group members to do proposal :

Questions :

What are your current challenges with the package delivery system on campus?
What features would you like to see in a new package delivery system for the university?
How frequently do you send and receive packages on campus?
Have you ever experienced any issues with package theft or loss on campus?
How important is package tracking and delivery status updates to you?
Would you be willing to pay a fee for expedited package delivery?
How do you currently manage package pickup and delivery scheduling?
What do you think would be the biggest benefits of a new delivery service system for the university?
How would you rate the current package delivery system on campus in terms of convenience, reliability, and efficiency?
Do you have any additional suggestions or feedback for the development team working on the new delivery service system?

Create Use case Diagram,Class Diagram,Sequence diagram and Activity Diagram for SRS document

Meeting with Stakeholders

Stakeholder: Puan Munirah Abu Bakar

Venue : Arked Angkasa
Date : 3 May 2023
Time : 11 am

Outcome:
-Problems

1-Increased demand for contactless food ordering and delivery: With social distancing measures in place, students may be hesitant to dine in at the university's dining facilities.

-Solution

1-Online ordering and pickup: The food ordering system could allow students to place their orders online and specify a pickup time, which would help to spread out the customer traffic and minimize the number of people waiting in line at the dining facilities.

2-Time slot reservations: The system could also allow students to reserve a specific time slot for their meals, which would further help to regulate customer traffic and ensure that the dining facilities are not overcrowded at any given time.

Project Planning

1. Discuss and decide on which system to do
   (decide to do Student Attendance System)

2. Do research and find information to understand more about Student Attendance System

3. Distribute the work