From today's meeting.

Save the date & invitation to join organizing committee

From today's meeting; we now have a call for submissions, which was great to have a look at the website and be able to review it.

This issue is to gather feedback and ideas to improve it before we send it to others.

e.g. (copied from meeting minutes 20233-11-24)

• Call for submissions: text is good, but break up into bullet points?
  • Target audience / Desired contributors types
  • What sorts of events
    • Talks
    • Panels
    • Translation-a-thon
    • Trainings
    • Hacking, etc..
  • Add links to the text

(check the minutes for more later)

This probably won't be in CWL Con 24. But I will start gathering some links/notes here, and then we can link to it later. Will try to reach out to others on Twitter/Mastodon later too. Feel free to update it as well if you have any suggestions.

It must be:

• open access
• TODO: check what other requirements could be interesting for a future publication (will check with @stain, @simleo, and some co-workers that work with workflows what they would expect from this proceedings)

https://github.com/common-workflow-language/media

Placeholder for the updates for the UIUX.

@alexiswl creating this one to track all requirements in a single place. @Fienne, you can look at just this one whenever you have time later 👍 and it should contain links to the open issues that are related to design, UIUX, etc.

• improve the general layout (alignment, consistency, typography, colors, ...)
  • I think it might be nice if we are able to offer:
    • dark theme
    • good accessibility (including but not only color-blindness)
• mobile friendly, small #24
• modify how location & date are displayed (that issue will be used for other topics) #18
• we need to make the website look more fun #29

• When will online sessions be?
  • we don't yet, but there will be sessions targeted at different timezones, like before
  • share examples from before
• Never mention seasons (Don't be northern hemisphere biased!)

What's our public health pledge, how we will follow, etc.

• Add Health and Safety Policy to the conference website
• Submit event according to instructions at https://publichealthpledge.com/assets/event_signatory_guide.pdf

With smaller viewports it is difficult to read it.

We will have training in CWLCon24.

Preferably one session for online participants, and another one for in person. This is to avoid cases where the speakers are not able to support both online and in person, and to simplify how the session is given to the audience (one is planned for online, the other for in person).

See here

@kinow can I assign you to fix this, will be much faster than me learning CSS

Just need a URL to put in the invitations

can just say "Submissions will open in February" or similar

The task is about inviting authors of recently published papers in an export made by Michael. We can check if there are any newer papers too, and prepare a template email to be sent to the authors.

We discussed that in a previous meeting. I am planning to work on the Brazilian Portuguese, maybe small updates to Spanish and Japanese. Maybe @manabuishii knows someone interested in helping with Japanese.

@zoe-translates would you be interested in joining to either organise this translation session and maybe help with the Chinese or other languages?

We discussed in one of the planning meeting if we would like to invite service providers such as Illumina to give a talk on their perspective around CWL support and deployment as a workflow language.

To-do:

Sehrish and Alexis to chat with their Illumina contact

Emphasis in the first screenful that the conference is hybrid with a major in-person component in the NL

1. Add site header, replace original template image.

2. Add call for submissions text.

3. Add call for volunteers text.

4. Link to site location

Configure a GitHub action to render HTML and publish to https://github.com/common-workflow-language/common-workflow-language.github.io under a conferences/2024 subfolder using the https://github.com/cwl-bot

It is a 10 year celebration, we need to make our website look at bit happier than the current version we have.

Here's some ideas from today's (2023-11-24) meeting:

• Michael: What can we do to make this feel more fun? It is supposed to be a celebration 😃
  • Add some splash of colors e.g. https://www.open-bio.org/events/bosc-2023/
  • Pictures of happy CWL people?
  • Ideas from https://www.open-bio.org/events/bosc-2023/ ?