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kubernetes-community-days's Introduction

About KCDs

Previsouly known as Kubernetes Community Days, KCDs are community-organized events backed by CNCF support. They gather adopters and technologists from open source and cloud native communities to learn, collaborate, and network to further advancement in Kubernetes and other Cloud Native technologies. They also are a lot of fun and a great way to meet new people and build community.

Host a KCD

Each event brings its own local flair, culture, diversity, and authenticity. For more about details about organizing an event see the organizing page. Check the project board to join one being organized near you or create an issue to organize your own.

Core Organizers

Audra Montenegro and Katie Greenley
Contact: [email protected]

Contact a specific event

Organization is decentralized. Local events handle their own sponsorships, registration, and all other organizations. For questions about a specific event you see listed on the site, contact the local organizers for that event; their email is on their contact page.

The Organizer Experience

Organizing an event can be daunting, if you are new at this, some organizers suggest getting your feet wet with a one-day event, or two half-day events. Even if you have a small event of 100 people, the same amount of detail should still be considered. That is why we at the CNCF are here to guide you. Please take advantage of the resources above. Please note - we are always working on adding more and bettering what we already have.

We are now hosting a monthly KCD Organizer focus group. As of now, it will be the 3rd Tuesday of each month, for 1 hour, from 7:00 - 8:00am PT / 10:00 - 11:00am ET / 4:00 - 5:00pm CEST. Please contact [email protected] if you would like to be added, or if you would like an additional time that accommodates your region.

CNCF Support

  • A personalized email address and private CNCF workspace Slack channel for the KCD organizers
  • Website and ticket support for community.cncf.io (Bevy platform)
  • CFP support with the Sessionize platform
  • Monthly meetings to help keep you on track
  • Access to monthly CNCF-hosted Working Groups
  • Speaker and vendor introductions as needed
  • Marketing support via social media, KubeWeekly newsletter, and CNCG blog posts
  • CNCF is happy to contribute $250 USD to each KCD starting in 2023. This can be used in the CNCF store towards stickers.
  • Each KCD will be provided 10 Linux Foundation certification vouchers that work for SkillCreds, PCA, KCNA, CKS, and CKAD, CKA exams. Some past usages of these are, 1. giving a voucher to a volunteer to show your gratitude. 2. Use it as a raffle item within a workshop.
  • Each organizer on the KCD planning team will automatically earn a badge of recogning from The Linux Foundation.
  • 1 additional Credly badge to recognize your speakers OR volunteers. If organizers choose to offer this, CNCF will provide a form to fill out their request. 1 request per KCD. Each KCD should prepare the artwork in a square image, but with a circular badge. See examples here. Submit your request here.
  • As of 2024 we are gifting 1 scholarship to a KubeCon of each KCD's choice (3 KubeCons happen in one year). The only stipulation is you are a KCD within the year of nomination, and your KCD has signed your venue contract. More details can be found here.

Want to host a KCD? Here are the first steps:

STEP 1: Submit an issue in GitHub using the provided check-list template and we will schedule a kickoff meeting from there, as well as provide you with more resources.

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

Terms

  • You can apply as early as 8 months prior to the desired event date for your KCD. If your GitHub issue is submitted ahead of then, CNCF will wait to host a kick-off call until the 8-month mark (provided you meet the below terms). IMPORTANT: Your KCD will not be confirmed/approved unless you have a kick-off call and schedule monthly check-ins with CNCF.
  • When applying, make sure there are no other Kubernetes Community Day event in same major city (check with past organizers)
  • Each KCD must consider having their event at least 2 months apart from other pre-planned KCDs within a 2-hour flight away happening in the same language, unless otherwise approved by CNCF. Other events that should be also considered for this are small 1-2 day summits hosted by the CNCF or the Linux Foundation. Have a look at the events calendar to assure your KCD will not compete with another events sponsorships or speakers. Insight into KCDs not yet LIVE but in the planning phases will live in the KCD GitHub issues.
  • Minimum of 3 organizers from 3 different organizations
  • Every organizer has an account on Cloud Native Community Groups
  • The majority of organizers must live in, or just outside of the KCD location
  • At least one organizer is a CNCF employee, OR CNCF ambassador, OR CNCF project maintainer
  • All organizers agree to follow the event guidelines and CNCF Code of Conduct
  • All inquiries / communication to come via GitHub forum for easy tracking
  • All organizers have taken Inclusive Open Source Community Orientation (LFC102)
  • Agree to offer at least 3 complimentary tickets to increase diversity for the event
  • Agree to share the sponsor prospectus with CNCF by linking it in your GitHub issue and on your website.
  • Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, culture or company). Here is how you can create a diverse lineup.
  • Agree to submit your final lineup to [email protected] for review, prior to publishing it
  • Agree to use Bevy (Cloud Native Community Groups) for registration, scheduling, and event website. NOTE: If you chose to use another registration platform, you must report your weekly registration numbers in the #kcd-organizers private Slack channel within the CNCF workspace. All free events must use Bevy registration regardless of in-person, hybrid, or virtual.
  • Agree to use SM Apply for CFP and to close it at least 6 weeks before the event. We will use Sessionize at the end of 2023/beginning of 2024.
  • Agree to use the new KCD logo and work with Audra to make it unique to your KCD.

NOTE: CNCF reserves the right to decline any event the usage of our KCD trademark due to:

  • Failure to follow protocols
  • Conflict of dates
  • Failure to follow the CoC
  • International sanction limitations

Due to international sanctions, there are limitations on supporting community events in certain regions. Those events will not follow our usual KCD support model, and are published here only for community awareness if they agree to abide by the KCD guidelines.

STEP 2: Request to be added to the kcd-organizers CNCF Slack channel.

STEP 3: Schedule a kick-off meeting with Audra Montenegro ([email protected]) if you at least have 3 committeed organizers, a community wanting to attend an event like a KCD, and a time frame goal.

kubernetes-community-days's People

Contributors

arschles avatar audmonte01 avatar caniszczyk avatar christinevblum avatar cjyabraham avatar dankohn avatar eduardo3150 avatar gianarb avatar iennae avatar jberkus avatar jcsirot avatar jennjin avatar jjasghar avatar jmickey avatar k8tgreenley avatar kmova avatar ktan1226 avatar lucperkins avatar mathieu-benoit avatar obitech avatar oicheryl avatar pasimoes avatar pichuang avatar pkorobeinikov-ebt avatar sramsel avatar superbrothers avatar surajnarwade avatar vipulagarwal avatar xmulligan avatar xrs888 avatar

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kubernetes-community-days's Issues

KCD Eugene, OR, United States 2021

Please describe the location you're interested in organizing an event, proposed dates, and information about your availability and experience with hosting a conference. If you have additional organizers and volunteers, include their information here as well.

Event City:

Organizer 1: Chris Blum, CNCF, Marketing Manger, [email protected]

I am interested in hosting a KCD in Eugene and looking for other organizers and sponsors

CloudCuckookoo Lang KCD

Please describe the location you're interested in organizing an event, proposed dates, and information about your availability and experience with hosting a conference. If you have additional organizers and volunteers, include their information here as well.

Event City: Cloudcuckookooland

Organizer 1: First and Last Name, Company, Title, Email

Chris Blum, xrs888, CEO, [email protected]

I am intersted in hosting a KCF in Cloudkuckookooland on 12/25/19. I have hosted several Meetups in our city. I am looking for other organizers to help me run the event.

Days can be more than one day long

Please replace date with startdate and enddate because some events may be more than one day long. If startdate and enddate are the same, please display the events the way you are now rather than showing a range.

Compile Sponsor pages

Please convert the sponsor pages to be YAML that is compiled to show the images rather than markdown. I would suggest the following YAML to produce https://kubernetescommunitydays.org/events/2020-bouvet-island/sponsors/

Categories should be displayed in the order shown, but items within a category should be displayed alphabetically.

sponsors:
  - category:
    name: Diamond
    items:
      - item:
        name: Oceanic Airways
        url: 'https://en.wikipedia.org/wiki/Oceanic_Airlines'
        logo: sponsor-oceanic-airways.svg
  - category:
    name: Platinum
    items:
      - item:
        name: BnL
        url: 'https://en.wikipedia.org/wiki/List_of_Pixar_film_references#Buy_n_Large_(BnL)'
        logo: sponsor-bnl.svg

Delete Landscape logo

Please delete the landscape logo on the homepage and center the CNCF and Kubernetes ones.

test 2020

Please describe the location you're interested in organizing an event, proposed dates, and information about your availability and experience with hosting a conference. If you have additional organizers and volunteers, include their information here as well.

Event City:

Organizer 1: First and Last Name, Company, Title, Email

Cloudcockookooland

Please describe the location you're interested in organizing an event, proposed dates, and information about your availability and experience with hosting a conference. If you have additional organizers and volunteers, include their information here as well.

Event City: Cloudcuckookooland
Organizer 1: First and Last Name, Company, Title, Email
Chris Blum, xrs888, CEO, [email protected]

I am intersted in hosting a KCF in Cloudkuckookooland on 12/25/19. I have hosted several Meetups in our city. I am looking for other organizers to help me run the event.

When no open CFPs the site should display that

Available CFPs should be autogenerated based on events and the configured CFPs. It looks like there is a plan to do that, but in addition, if no open CFPs should have a message about that.

Organizing Page

Submission checklist:

*Please check each of these indicating that you have met these requirements:

  • [x ] I've included a URL where the issue occurs, and a screenshot if that makes things clearer
  • I've described what I expected to see and what I am seeing
  • [x ] I am not interested or able to instead create a pull request with a proposed fix

On the organizing page: https://kubernetescommunitydays.org/organizing/

When I click on the links under assembling your team:
Finance and budgeting
Marketing and promotion
Sponsors
Call for Proposals (CFP) and schedule
Website updates

They are not working. When I test them on: https://github.com/cncf/kubernetes-community-days/blob/master/content/organizing.md

They work.
I have them in the correct format:
Finance and budgeting

So I dont know what the issue is.
Thanks!
-Chris

Just show city name in the events listing

2019
SEPTEMBER
Sep 5 - 6: Cape Town
Sep 10 - 12: Portland

OCTOBER
Oct 1 - 2: Raleigh
Oct 2 - 3: Hartford

Don't say the event name. Just have the city link to the event. And please show date range if there is an enddate.

Write up process for us to accept new events

As a sub-page off of organizing, please create the steps that @christinevblum and @iennae will do to accept a new proposal, which means merging a pull request. This will include:

  1. View the proposed events site in the staging server linked from the Pull Request. Does is have sufficient information to get started, including sponsor contact info?
  2. Is the PR named "New event for city x; closes #n" so that it closes the GitHub issue where the organizers came together?
  3. Is all of the metadata correct?
  4. Has the organizer address of the form [email protected] been created and did they verify that it works?

KCD Cloudcockookooland

Submission checklist:

*Please check each of these indicating that you have met these requirements:

  • All organizers signed off to the event guidelines and CNCF Code of Conduct.
  • Method to accept payments including sponsorships and payout expenses
  • One organizer is a CNCF Member employee, Ambassador, or CNCF Project Maintainer
  • Minimum of 3 organizers from 3 different organizations
  • No other Kubernetes Community Days event in the same city

Please include all the organizers following the format specified. At minimum, you must have 3 organizers from 3 different organizations.

Organizer 1: Unikitty, Cloudcockookoo land, mayor, [email protected]

Organizer 2: Wildstyle, Legoland, superhero, [email protected]

Organizer 3: Batmat, the Justice League, superhero, [email protected]

Unikitty is a Kubernetes Ambassador
The justice league will handle money and accept payments

Sponsor logo policy

Rather than have every event have a copy of the sponsor logo, it might be beneficial to have a centralized place within the repository so that the logo is saved once. It needs to be flexible so that as companies change logos it doesn't update past instances of events.

KCD San Jose

Submission checklist:

*Please check each of these indicating that you have met these requirements:

  • [ x] All organizers signed off to the event guidelines and CNCF Code of Conduct.
  • [ x] Method to accept payments including sponsorships and payout expenses
  • [x ] One organizer is a CNCF Member employee, Ambassador, or CNCF Project Maintainer
  • [x ] Minimum of 3 organizers from 3 different organizations
  • [x ] No other Kubernetes Community Days event in the same city

Organizer 1: Chris Blum, CNCF, Marketing, [email protected]

Organizer 2: First and Last Name, Company/Organization, Title, Email

Organizer 3: First and Last Name, Company/Organization, Title, Email

KCD Washington DC

Submission checklist:

*Please check each of these indicating that you have met these requirements:

  • Are you only including a repo_url if your project is 100% open source? If so, you need to pick the single best GitHub repository for your project, not a GitHub organization.
  • Is your project closed source or, if it is open source, does your project have at least 300 GitHub stars?
  • Have you picked the single best (existing) category for your project?
  • Does it follow the other guidelines from the new entries section?
  • Have you included a URL for your SVG or added it to hosted_logos and referenced it there?
  • Does your logo clearly state the name of the project/product and follow the other logo guidelines?
  • Does your project/product name match the text on the logo?
  • Have you verified that the Crunchbase data for your organization is correct (including headquarters and LinkedIn)?
  • ~5 minutes after opening the pull request, the CNCF-Bot will post the URL for your staging server. Have you confirmed that it looks good to you and then added a comment to the PR saying "LGTM"?

2021 Eugene, Or, United States

Submission checklist:

*Please check each of these indicating that you have met these requirements:

  • All organizers signed off to the event guidelines and CNCF Code of Conduct.
  • Method to accept payments including sponsorships and payout expenses
  • One organizer is a CNCF Member employee, Ambassador, or CNCF Project Maintainer
  • Minimum of 3 organizers from 3 different organizations
  • No other Kubernetes Community Days event in the same city

Please include all the organizers following the format specified. At minimum, you must have 3 organizers from 3 different organizations.

Organizer 1: Chris Blum, CNCF, Marketing, [email protected], is CNCF Ambassador

Organizer 2: Chris Mead, Thermal Fisher, Engineer, [email protected], also sponsor, will manage the money

Organizer 3: Bram Mead, Yogi Tea, Marketing, [email protected], also sponsor

We are looking to organize KCD Eugene on April 21, 2021, at the Hyatt in Eugene

Code of Conduct and required event metadata

Please create a Code of Conduct menu that shows as the final item on all pages. The text should be copied from (not a link to) https://events.linuxfoundation.org/code-of-conduct/.

Please require the following metadata for all KCD events, entered in _index.md:

organizers-email: [email protected]
local-law-enforcement: 112
medical-emergency: 112

Then, please display these at the bottom of https://kubernetescommunitydays.org/events/2020-bouvet-island/code-of-conduct/
and other Code of Conduct pages for Bouvet Island.

So, the content of the page will be the same, except for the contact info that will be different for individual events.

Auto-generate top-level Speaker CFP and Sponsor Opportunity pages

Please add a piece of required metadata to each event of speaker-deadline and sponsor-deadline.

Create a top level Speaker CFPs page that shows a table of event name, location, deadline where event name is a link to the CFP page for that event. Sort by deadline and exclude events where the deadline has passed.

Do the same for a top level Sponsor Opportunities page.

Using a different name will hopefully make clear those top level event pages are different from the event-level CFP and Sponsor pages, which will be Markdown created by the event organizers.

Add a message if there are no open CFPs or sponsor opportunities.

Homepage Upcoming Events display of events

Please change the way events are shown in Upcoming Events on the homepage to replicate DevOpsDays. They're in forward chronological order. Specifically:

2019
SEPTEMBER
Sep 5 - 6: Cape Town
Sep 10 - 12: Portland

OCTOBER
Oct 1 - 2: Raleigh
Oct 2 - 3: Hartford

Don't say the event name. Just have the city link to the event.

Adjust top-level menus

Please remove the About and Events menus from the root pages. The content of both pages will just be embedded in the homepage.

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