ECR Representatives Meeting Checklist

Meeting Details:

• Date: 24 Jan 2024
• Time: 11:00am

Roles:

• Facilitator: @BatoolMM
  • Responsible for guiding the meeting, ensuring all agenda items are covered, and managing time efficiently.
• Chair: @EKaroune
  • Leads the meeting, introduces agenda items, and ensures a smooth flow of discussion.
• Note-Taker: @BatoolMM @EKaroune
  • Takes detailed notes during the meeting, capturing key points, decisions, and action items.
• Follow-Up Coordinator: @EKaroune
  • Follows up on action items and decisions made during the meeting.

Pre-Meeting Checklist:

• Finalise and share the meeting agenda with all ECR representatives.
• Confirm the meeting date, time, and virtual meeting link (if applicable).
• Distribute any pre-meeting materials or information required for discussion.

Meeting Checklist:

• Start the meeting on time.
• Facilitator to welcome attendees and introduce the chair.
• Chair to overview the agenda and set the tone for the meeting.
• Discuss each agenda item, allowing time for questions and contributions from all representatives.
• Note-Taker to capture discussion points, decisions, and action items.
• Confirm action items and assign responsibilities.
• Chair to conclude the meeting, summarising key outcomes and next steps.

Post-Meeting Checklist:

• Share meeting notes with all ECR representatives and relevant stakeholders.
• Follow up on action items and ensure responsible parties are clear on their tasks.
• Schedule the next meeting, if applicable.

ReproHack website link

Tools needed:

• Python
• Jupyter Notebooks

ECR Representatives Meeting Checklist

Meeting Details:

• Date:
• Time:
• Agenda:

Roles:

• Facilitator: Assignee's Name
  • Responsible for guiding the meeting, ensuring all agenda items are covered, and managing time efficiently.
• Chair: Assignee's Name
  • Leads the meeting, introduces agenda items, and ensures a smooth flow of discussion.
• Note-Taker: Assignee's Name
  • Takes detailed notes during the meeting, capturing key points, decisions, and action items.
• Follow-Up Coordinator: Assignee's Name
  • Follows up on action items and decisions made during the meeting.

Pre-Meeting Checklist:

• Finalise and share the meeting agenda with all ECR representatives.
• Confirm the meeting date, time, and virtual meeting link (if applicable).
• Distribute any pre-meeting materials or information required for discussion.

Meeting Checklist:

• Start the meeting on time.
• Facilitator to welcome attendees and introduce the chair.
• Chair to overview the agenda and set the tone for the meeting.
• Discuss each agenda item, allowing time for questions and contributions from all representatives.
• Note-Taker to capture discussion points, decisions, and action items.
• Confirm action items and assign responsibilities.
• Chair to conclude the meeting, summarising key outcomes and next steps.

Post-Meeting Checklist:

• Share meeting notes with all ECR representatives and relevant stakeholders.
• Follow up on action items and ensure responsible parties are clear on their tasks.
• Schedule the next meeting, if applicable.

ECR Lunchtime Session Checklist

Session Details:

• Date:
• Topic:
• Speaker:

Roles:

• Facilitator: Assignee's Name
  • Responsible for guiding the session and managing time.
• Chair: Assignee's Name
  • Leads the session, introduces the speaker, and moderates the Q&A.
• Note-Taker: Assignee's Name
  • Takes detailed notes during the session and shares them with the group afterwards.
• Follow-Up Coordinator: Assignee's Name
  • Follows up on action items and questions raised during the session.
• Speaker: Assignee's Name
  • Delivers the talk/presentation.

Pre-Session Checklist:

• Confirm the speaker and topic.
• Schedule the session and send calendar invites.
• Prepare and share the agenda with all participants.
• Set up the virtual meeting link (if applicable).
• Share pre-reading materials or session preparation tasks (if any).

Session Checklist:

• Start the recording (if the session is being recorded).
• Facilitator to welcome attendees and introduce the chair.
• Chair to introduce the speaker and topic.
• Speaker to deliver the presentation/talk.
• Q&A or discussion time.
• Chair to wrap up the session and thank the speaker and attendees.

Post-Session Checklist:

• Share the session recording (if applicable).
• Distribute session notes and any additional resources mentioned during the talk.
• Follow up on any action items or unanswered questions from the session.

ReproHack website link

Tools needed:

• R
• RStudio

ReproHack website link

Tools needed:

• R
• RStudio
• knowledge of renv will be helpful

After a discussion with @EKaroune - I will re-purpose this repo for ECR reps and events

@EKaroune do you know HackMD for MLTC definitions, code lists lunchtime session that @evelinag led last year?

ReproHack website link

Tools needed:

• R
• RStudio
• experience with renv will be helpful

ECR Representatives Meeting Checklist

Meeting Details:

• Date: 27 March
• Time: 12:15
• Agenda: New ECR Application

Roles:

• Facilitator: Assignee's Name
  • Responsible for guiding the meeting, ensuring all agenda items are covered, and managing time efficiently.
• Chair: Assignee's Name
  • Leads the meeting, introduces agenda items, and ensures a smooth flow of discussion.
• Note-Taker: Assignee's Name
  • Takes detailed notes during the meeting, capturing key points, decisions, and action items.
• Follow-Up Coordinator: Assignee's Name
  • Follows up on action items and decisions made during the meeting.

Pre-Meeting Checklist:

• Finalise and share the meeting agenda with all ECR representatives.
• Confirm the meeting date, time, and virtual meeting link (if applicable).
• Distribute any pre-meeting materials or information required for discussion.

Meeting Checklist:

• Start the meeting on time.
• Facilitator to welcome attendees and introduce the chair.
• Chair to overview the agenda and set the tone for the meeting.
• Discuss each agenda item, allowing time for questions and contributions from all representatives.
• Note-Taker to capture discussion points, decisions, and action items.
• Confirm action items and assign responsibilities.
• Chair to conclude the meeting, summarising key outcomes and next steps.

Post-Meeting Checklist:

• Share meeting notes with all ECR representatives and relevant stakeholders.
• Follow up on action items and ensure responsible parties are clear on their tasks.
• Schedule the next meeting, if applicable.

ECR Lunchtime Session Checklist

Session Details:

• Date: The causes of multimorbidity?
• Topic: 27 March 2024
• Speaker: Anthony Webster

Roles:

• Facilitator: @BatoolMM
  • Responsible for guiding the session and managing time.
• Chair: @BatoolMM
  • Leads the session, introduces the speaker, and moderates the Q&A.
• Note-Taker: @BatoolMM
  • Takes detailed notes during the session and shares them with the group afterwards.
• Follow-Up Coordinator: @BatoolMM
  • Follows up on action items and questions raised during the session.
• Speaker: Assignee's Name
  • Delivers the talk/presentation.

Pre-Session Checklist:

• Confirm the speaker and topic.
• Schedule the session and send calendar invites.
• Prepare and share the agenda with all participants.
• Set up the virtual meeting link (if applicable).
• Share pre-reading materials or session preparation tasks (if any).

Session Checklist:

• Start the recording (if the session is being recorded).
• Facilitator to welcome attendees and introduce the chair.
• Chair to introduce the speaker and topic.
• Speaker to deliver the presentation/talk.
• Q&A or discussion time.
• Chair to wrap up the session and thank the speaker and attendees.

Post-Session Checklist:

• Share the session recording (if applicable).
• Distribute session notes and any additional resources mentioned during the talk.
• Follow up on any action items or unanswered questions from the session.

ReproHack website link

Tools needed:

• Python
• Jupyter Notebooks
• reproducible environment available through Binder (no installation needed)

Preparation for grant writing online training day

We need to find ways which minimise the need for ECRs to spend from their own pocket.

EIA form draft (access only within the RSF team)

ECR Representatives Meeting Checklist

Meeting Details:

• Date: Wednesday, 28 February 2024
• Time: 9:15am
• Agenda:

Roles:

• Facilitator: Emma
  • Responsible for guiding the meeting, ensuring all agenda items are covered, and managing time efficiently.
• Chair: Asra
  • Leads the meeting, introduces agenda items, and ensures a smooth flow of discussion.
• Note-Taker: Batool
  • Takes detailed notes during the meeting, capturing key points, decisions, and action items.
• Follow-Up Coordinator: Emma/Batool
  • Follows up on action items and decisions made during the meeting.

Pre-Meeting Checklist:

• Finalise and share the meeting agenda with all ECR representatives.
• Confirm the meeting date, time, and virtual meeting link (if applicable).
• Distribute any pre-meeting materials or information required for discussion.

Meeting Checklist:

• Start the meeting on time.
• Facilitator to welcome attendees and introduce the chair.
• Chair to overview the agenda and set the tone for the meeting.
• Discuss each agenda item, allowing time for questions and contributions from all representatives.
• Note-Taker to capture discussion points, decisions, and action items.
• Confirm action items and assign responsibilities.
• Chair to conclude the meeting, summarising key outcomes and next steps.

Post-Meeting Checklist:

• Share meeting notes with all ECR representatives and relevant stakeholders.
• Follow up on action items and ensure responsible parties are clear on their tasks.
• Schedule the next meeting, if applicable.

There are resources in:

• https://github.com/aim-rsf/Event-Materials
• https://github.com/aim-rsf/community-management
• https://github.com/aim-rsf/training

Some of these are private repos, need to look what type of info can be moved to centralise them in a single place.

ReproHack website link

Tools needed:

• R
• RStudio
• knowledge of using plumber to work with APIs
• RSConnect account

Badges

• Locate badge templates
• Include names, logos, and RCs for all participants
• Trim and encase them in plastic
• Store them at the Turing
• Get stickers to put on badges showing if people consent to their pictures being taken

Booklets

• Create plain English summaries from COMPUTE
• Purchase the necessary papers
• Arrange for printing at Liverpool University
• Take them to a stationery shop to trim margins and bind them into booklets
• RSF want to share AIM booklet, which contain plain language summaries of each RCs win Zenodo to make it citable under the name of the RCs as author. Any RCs who aren’t comfortable with this approach, can you inform Baool by

This is an issue created to add all speakers (that are happy to be included) as contributors to this repository.

ReproHack website link

Tools needed:

• R
• RStudio
• Quarto (quick to install if you don't have it already and very similar to R Markdown)

ReproHack website link

Tools needed:

• Stata

ECR Lunchtime Session Checklist

Session Checklist:

• Start the recording (if the session is being recorded).
• Facilitator to welcome attendees and introduce the chair.
• Chair to introduce the speaker and topic.
• Speaker to deliver the presentation/talk.
• Q&A or discussion time.
• Chair to wrap up the session and thank the speaker and attendees.

Post-Session Checklist:

• Share the session recording (if applicable).
• Distribute session notes and any additional resources mentioned during the talk.
• Follow up on any action items or unanswered questions from the session.

The afternoon of the event will be a ReproHack.