Unnecessary Journal Entry created with Payment Reconciliation about erpnext HOT 3 OPEN

• Journal entry stays even after payment is unreconciled. This means there is additional complexity to handle cancellation and amendment of documents.

This looks like a bug. Will create a fix for this.

from erpnext.

System auto-generates Journals only on 2 cases:

1. When reconciling forex transactions, Sales/Purchase Invoice against Journal or Payment Entry. The generated journal is solely to capture the Exchange Gain/Loss.
2. When reconciling a Sales/Purchase Return.

For the second case, which is reported here, there is one system level limitations and a flexibility requirement that forces this behavior:

1. On Receivable/Payable accounts, system expects references (against_voucher_no) on the decreasing side. Ex: On Debtors, references should be available on the Credit values, and for Creditors, references should be on Debit values. So, updating the sales return reference on the Journal will not work.
2. Making journal allows for reconciling with multiple invoices or even partially reconciling a return. Also, this approach doesn't require touching either of the parent documents.

from erpnext.

reconciling with multiple invoices or even partially reconciling a return

I remember it added multiple lines in journal entry. That should be acceptable here also.

Introduction of new journal entry means credit note is adjusted against new journal instead of original journal. With this,

• It's an extra entry in customers ledger
• Shows incorrect information to customer for adjustments (i.e credit note adjusted against new journal instead of refund journal)
• Journal entry stays even after payment is unreconciled. This means there is additional complexity to handle cancellation and amendment of documents.

from erpnext.